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DEVELOPMENT COORDINATOR

Status: Full Time Employee reporting to the Executive Director
Location: Edgewater, MD
Posting Date: June 15, 2018
Application Deadline: August 1, 2018

The South River Federation is a 501(c)(3) whose mission is to protect, preserve, restore and celebrate the South River, a five-mile estuary of the Chesapeake Bay just south of Annapolis, MD with a watershed population of 66,000 residents. The Federation employs eight full-time staff members plus interns. Over the last ten years, the Federation has established an outstanding track record for science-based documentation and analysis of river conditions, launching a wide-scale restoration program to mitigate stormwater pollution, engaging an annual average of 880 volunteers contributing 3300 hours in restoring the river and for advocating effectively for river-friendly policies and legislation at the State and local level. The South River RIVERKEEPER is a constant presence on the river monitoring water quality and identifying sources of pollution. The Federation has an operating budget of approximately $500,000, with grant funding as high as $3,000,000 for large- scale restoration projects.

Responsibilities of Development Coordinator
The Development Coordinator is a position key to the overall strategic and sustainable growth of the South River Federation (SRF). This is a mid-level position, responsible for coordinating and implementing fundraising activities that retain and enhance current revenue streams and for developing new opportunities. The Development Coordinator reports to the Executive Director, and works with the Board of Directors' Development and Finance Committees.

1. Serve as the lead for cultivation and solicitation of individual and corporate donors

  • Identify prospects for grants and donations working with the Board and Executive
  • Director, and create a fundraising statement/campaign to solicit support.
  • Help solicit support and major gifts from individual donors in conjunction with Executive
  • Director and Board members.
  • Manage ongoing, year-round communication with prospects and donors and coordinate logistics of donor cultivation and engagement events.
  • Understand bequests and planned giving and solicit appropriately.
  • Provide information to Board members and staff on donors and prospects, and coach
  • Board and staff on solicitation.

2. Lead the implementation of approved development plan

  • Work closely with Executive Director and Board to plan and implement an annual strategic development plan setting targets for each development segment including Guardian Society(contributors of $1,000 or more), annual auction event, and general membership.
  • Prepare monthly fundraising and management reports for Board and staff.
  • Manage fundraising database (eTapestry or similar software) software to achieve most effective collection of contributor and membership data systematizing data entry and reporting.
  • Plan and coordinate fundraising events, including the annual auction.
  • Foster Board participation; ensure an effective Development Committee;
  • Maintain and grow South River Federation membership.

3. Coordinate Communications and Public Relations

  • Develop presentation materials to promote message/mission.
  • Direct online presence through web site and social media outlets.
  • Design and coordinate events to raise interest and awareness.
  • Execute personnel, internal communications policies, and information sharing.
  • Develop effective story-telling mechanisms using Federation accomplishments, imagery and various media; create a professional portfolio for marketing, community awareness and member recruitment.

4. Coordinate grant solicitation from private foundations and corporate donors for non-restoration projects and programs and capacity support.

  • Research opportunities, build relationships; write proposals, track applications, prepare grant reports

Qualifications

The ideal candidate will have/be:

  • Bachelor's Degree in non-profit development, marketing or related field and three to five years of experience in development including major gifts solicitation and grassroots membership of at least 1,000 members.
  • Excellent communication, writing and interpersonal skills, and the ability to create and implement short and long-range fundraising plans.
  • Detail oriented and self-starter with the ability to work in teams and individually.
  • Knowledge of, and contacts within, environmental and philanthropic organizations and knowledge of current trends in fundraising technology.
  • Commitment to the environment, and understanding of mission-driven, community- based non-profit organizations
  • Experience in web sites, social media and fundraising database software.
  • Demonstrated results in major gifts work including understanding strategy and making asks at the five-figure level.
  • Strong collaborator effective at working in a team.
  • Self-starter with fearless dedication to engaging Federation supporters and building relationships.

Salary and Benefits:

  • Salary commensurate with experience
  • Matched retirement investment plan
  • Employer contribution to health, dental and vision benefits
  • Employer provided life and short-term disability insurances
  • Paid holiday, sick, vacation and personal time
  • Opportunities for growth and professional development

To apply, please email cover letter and resume to Elizabeth Buxton at This email address is being protected from spambots. You need JavaScript enabled to view it.

The position will remain open until August 1, 2018 or until filled.

Development_Coordinator_job_description.pdf

 

PART-TIME BOOKKEEPER

Descriptiom

The South River Federation, a local watershed monitoring and restoration non-profit organization based in Edgewater, Maryland is seeking an experienced bookkeeper for our Edgewater, MD office. The Bookkeeper will be responsible for the routine maintenance of the financial records. This position is part-time, about 8 - 16 hours per week (may need additional hours after special events). Independent contractors are welcome to apply. The Bookkeeper reports to the Executive Director and will work with all staff as needed, including the outsourced Controller. 

Key Responsibilities

A. Accounts Payable and Cash Disbursements

1. Process invoices (vendor bills, credit card, expense reimbursements, etc.) for payment
2. Enter transactions in QuickBooks Online
3. Ensure proper approvals on check requests and invoices
4. Prepare checks for signatures
5. Void checks (with journal entry if needed)
6. Reconcile monthly credit card statements
7. Identify new vendors; notify staff to obtain form W-9
8. Maintain vendor information and files
9. Help identify incorrect account coding/classes
10. Research uncashed vendor checks

B. Accounts Receivable and Cash Receipts

1. Enter deposits (cash, check and merchant receipts) in QuickBooks Online, ensure proper application
of payments to invoices
2. Help verify account coding/classes
3. As needed, prepare misc. invoices
4. As needed, prepare assist with grant reports or reimbursement requests

C. Other

1. Prepare and post payroll journal entries with proper allocation
2. Coordinate volunteer and manage volunteer’s tasks
3. Assist with month-end close
a. May include schedule preparation
b. May include GL analysis
c. May include bank reconciliations
4. Assist with annual audit preparation

QUALIFICATIONS

  • An Associate degree in accounting preferred or commensurate work experience, minimum 3 years of work experience in accounting is required.
  • Must be able to demonstrate proficiency in QuickBooks Online and Excel.
  • Must be able to adhere to a month-end close schedule.
  • Prior non-profit experience is highly desirable
  • Detail-oriented, with excellent organizational skills


TO APPLY

Candidates are encouraged to apply as soon as possible. Please submit your resume and desired hourly rate to This email address is being protected from spambots. You need JavaScript enabled to view it.. Applications must include an hourly rate and specify if the rate is to be an employee or independent contractor. Incomplete applications will not be considered.

Applications will be accepted until July 20th, interviews will be conducted shortly thereafter, and the anticipated start date will be in early September.

Bookkeeper Job Description PDF

The South River Federation is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and State laws, regulations, and executive orders regarding non-discrimination and affirmative action.